Email Signature 2010

How to Install HTML Email Signature for Microsoft Outlook 2010

Instructions in getting their very own customized HTML email signature installed for Microsoft Outlook (Version 2010 – Windows). So here it is! This presumes that you already have a well-designed HTML email signature like the ones I create for my clients.

Read my tutorial, Create a HTML Signature in Apple Mail on Lion OS X 10.7 for an overview on how to create your own HTML Signature or for a small fee, I can create one for you.

Step 1: Add a New Placeholder Signature

In Outlook, go to File > Options > Mail and click on “Signatures“. Click “New” to create a new placeholder signature. Give the new signature a name you can remember.

Step 2: Open Outlook’s Signature Folder on Your Computer

Here are the locations on the hard drive where Outlook places signature files:

Windows 7 and Windows Vista

Windows XP
C:\Documents and Settings\username\Application Data\Microsoft\Signatures

Note: Make sure to show hidden files and folders.

Step 3: Find and Open the New Signature file

Within the Signature Folder, locate the file that you have created in Step 1. Open it with Notepad. You may right-click on the file and select the option to open with Notepad.

Step 4: Replace Placeholder Text With Your HTML Codes

Erase all content in the placeholder signature file and paste your HTML signature codes. Hit Save.

Step 5: Assign Signature for Messages

In Outlook, go to File > Options > Mail > Signatures, set to use your new Signature for both New Messages and Replies/Forwards. This will ensure consistent application of your HTML signature on all your messages.

Summing Up

That is it! You are done. Setting up the signature for Outlook is a bit tricky but doable. If you run into any problems, let me know by writing in the comments. I will try my best to help or maybe a fellow reader may be able to help as well. We hope this tutorial is helpful to you.